Reading E-mails For Better English

Learning To Write and Writing To Learn

English communication becomes a problem for new professionals. Even experienced professionals and/or students face tremendous amount of difficulty while trying to communicate with colleagues at work. For that reason, going back to High School grammar or English can again be a real pain for them. I too have been facing the same problem for quite some time. I tried several things and ways to help myself. Thought of joining an English speaking course also popped up in my mind, but due to their high cost courses the idea was turned down.

Now, after some more efforts I was left with no other choice but to go back to my High School English books. I bought some books and started to spend some time with them. I again started to gain some grip on the language but was unable to apply it to the real world scenarios. Even though, the hectic schedule nixed my efforts of learning and my newly bought books were alone again, I managed to use newly learned things colloquially during the lunch or breakout times at the work place. Since as a professional I have to carefully read my emails and reply them too, I need to pay extra attention to them. No matter how late I work or stay at office I have to reply the mail before calling it a day.

In this situation I noticed a common thing in my email communications; all of them use to have some fairly new vocabulary and a very complex sentence structure. It gets funny when I have to open dictionary to fully understand the meaning of the word and then apply the meaning into the context of the email. It gets even funnier and frustrating when other people in the email chain reply the same mail and my deduction and understanding of the word and the context proves to be wrong. I again carefully read the original mail and the reply, then I get to know where I missed out.

Since in a typical office environment we work with very seniors and veteran officials, its very easy to find new vocab and complex structures in the emails, which now I don’t think is a bad thing to have. At first it might seem too hard to understand but when the context is understood, it feels better as you have learned something new.

One more thing that fascinates me about these official emails is that they are very short, crisp and precise, and fully convey the message. To attain this level of expertise, one needs to have good experience with them and a good grip on the language too. Often people who are at manager, director level also get to read and reply mails. This is the best chance to look at some of the best practices and vocabulary for professional email writing, which in turn can help in better English language.

So, finally I decided to read my emails, actually the full email chain(even if it has been stopped long back). The best thing about reading a complete email chain is that one can completely get the message and the context of the emails. Also, sometimes it is possible to find what mistakes(both linguistic and professional) were made while replying. It’s also possible that I might have misinterpreted some thing but while seeing it again can make me realize what and where I slipped. Now I hope to continue my reading to understand and get a good grasp on the language.

And again learning is just a part of daily life sometimes more sometimes less but never stop it.